Role Information:

Job Title:           Office Assistant

Location:           Juba, South Sudan

Reporting to:     Finance, HR & Logistics Manager, MEAL Manager, Project Manager

Supervising:      None

Salary:              Range of $1000-$1360 dependent upon experience (monthly gross oftax). 25 days of annual leave plus public and religious holidays

Status:              Initially a 12 month contract – 40 hours per week with a probation period of 3 months.

This is a professional role that requires flexibility, commitment andwillingness and ability to work longer hours when necessary.

Role Duties and Responsibilities:

Human Resources & Administration

• Assist the Finance, HR and Logistics Manager throughout the recruitmentprocess up to full induction of new hires.
• Provide HR and administrative support of all kinds at the base level.
• Support in updating of individual HR personnel records.
• Manage staff leave data base and make follow up on staff who are due for leave.

Finance & Treasury

• Support both physical and electronic archiving of accounting documents.
• Participate in audit preparation activities.
• Support monthly accounting closures, verification, and compilation payment vouchers
• Support in petty cash disbursement, advances ledger, mobile and bankpayments where applicable

Logistics and Procurement

• Support Country Finance, HR & Logistics Manager in managingprocurement of goods and materials for Concordis operations across South Sudan and Sudan.
• Ensure procurement files are complete and compliant with procedures beforesubmission for validation.
• Update price lists and supplier records.
• Perform any other role as assigned by the Finance, HR and Logistics Manager.

Co-ordination – Build and Maintain Local Relationships in Juba

• Attend events in Juba such as monthly presentations at the donor’s embassy &meetings of the Juba NGO forum.
• Build and maintain relationships with key decision makers

Security Support

• Track the field teams whilst on mission using Garmin support. Full training will be given in this.

Monitoring, Evaluation, and Learning (MEAL) Support

• Collect, verify, and analyse quantitative and qualitative data related toprogramme activities, including transhumance flows, conflict dynamics, and peacebuilding outcomes.
• Capture lessons learned, best practices, and emerging trends to inform adaptive programming.
• Support field data collection exercises, including surveys, focus groupdiscussions, and key informant interviews.

Person Specification:

Essential:

• At least 5 years working in an office environment
• Excellent IT skills
• Resourceful, proactive, flexible and kind, able to manage and prioritise competing tasks
• Excellent inter-personal skills, able to engage kindly, tactfully and sensitively witha diverse staff team
• Attention to detail
• Excellent written English and presentational style
• Discrete and calm
• Personal efficiency, resourcefulness and organisational ability, and theability to be take initiative, remain flexible and maintain good humour in challenging circumstances
• An interest in peacebuilding and conflict resolution
• Commitment to Concordis’ mission, principles, values(available at http://concordis.international/our-mission-and-values/)

Desirable:

• Previous experience supporting a Finance, HR & Logistics Manager
• Practical experience and/or training in NGO Security Management.
• Degree in business management, international relations, developmentstudies, conflict resolution or a related discipline.

Application Information:

How to apply:

Applications will only be considered if they are submitted as follows:

Submit your resume and a cover letter as two separate documents. The cover lettershould be no longer than two pages and explain:

• Why you’re interested in the job and why you’d like to work for Concordis
• How your skills and experience make you a good candidate for the person’s specifications
• Tell us a bit about your IT skills
• Your experience in supporting an office
• Your interest in working for a peacebuilding organisation within conflict-affected areas

The document must be saved in PDF format in the following format:

Your first name-Your last name–Name of the document–Date (mmyy), e.g. John-Smith-CV-0524 Method 1:      Please send both documents tohr@concordis.international with an email title of

Juba Office Assistant

or

Method 2:        Physical applications will be received at ConcordisInternational’s office in Juba at AFEX River Camp, Stadium Road, off Cemetery Road, Juba

Note: Your cover letter will be run through an AI checker so please write the cover letter yourself, Also the essential specification of attention to detail will be assessed duringour read of your cover letter and CV so please pay particular attention to spellings, formatting and general look and feel.

Deadline :

Closing Date:    23^rd June 2026

Selection process:

All online applications submitted will receive an automatic response acknowledging receipt but we regret that we are unable to enter into individual correspondence withunsuccessful candidates. Only shortlisted candidates will be contacted for the next steps.

Declaration of equality:

Concordis International is committed to treating all people equally and with respect, regardless of age, disability, gender, race, religion or belief, gender or sexual orientation. We actively promote equality and diversity and seek to recruit people of all ages,genders, ethnicities, and backgrounds to support our peacebuilding mission.

Queries:

If you have any queries or you would like an informal discussion about this opportunity,please contact the HR team by email on hr@concordis.international and we’d be happy to help.

We will keep your personal data carefully and within the requirements of the GeneralData Protection Regulations.

This organisation is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults, and expects all staff and volunteers to share this commitment. All offers of employment will be subject to pre-employment checksincluding satisfactory references and appropriate screening. This includes criminal records checks, review of sanctions and proscribed groups lists.

Concordis also participates in the Inter-Agency Misconduct Disclosure Scheme.

For more information about Concordis International please visit our website at www.concordis.international