ORGANISATION OVERVIEW
The Science for Africa Foundation (SFA Foundation) is a non-profit, public charity organisation that supports strengthens and promotes science innovation in Africa. The goal of the SFA Foundation is to address the continent’s most pressing developmental needs by generating scientific knowledge that solves problems and informs decision-making.
We serve the African research ecosystem by funding excellent research and innovation ideas; enabling interdisciplinary collaboration among researchers, building and reinforcing environments that are conducive for scientists to thrive and producing quality research that generates new, locally relevant knowledge.
The SFA Foundation takes a holistic approach to the development of science. Our programmatic initiatives are crafted to cater to the entire science ecosystem and span across the value chain from early discovery sciences to translation sciences and target cross-cutting gaps.
Our commitment to strengthening the entire research ecosystem is reflected in the creation of major science and innovation programmes implemented through a well-established grant-making scheme, advocacy, and promotion of scientific excellence, emphasis on intra-Africa collaboration and evidence-based policymaking mechanisms.
POSITION OVERVIEW
| Position Title | Programme Associate |
| Department | Programmes |
| Reporting To | Senior Programme Coordinator |
| Position Location | Nairobi, Kenya |
JOB PURPOSE
The Programme Associate provides operational and administrative assistance to the programme staff, performs a variety of administrative, coordination and logistical services in support of the operations of the Programme, and assists with information management for the team.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Programme Support
- Provide programme and administrative support to the programme team in the preparation of various programme documents, such as work plans, budgets, reports, and proposals on programme implementation arrangements.
- Provides administrative support to the Programme team and supports in meeting scheduling, including support in follow up on actions and deadlines.
- Assist the team by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries.
- Assist other team members in preparing and formatting documents, including PowerPoint presentations, in liaison with the communications department.
- Develops and maintains an efficient filing system for the team, including assistance in processing calls for proposals as required.
- Liaises and communicates with other teams and external stakeholders on various activities as may be requested.
- Organizes regular team meetings and conference calls/video-conferences, often over different time zones, including the preparation and distribution of documents and providing necessary technical devices.
- Takes minutes of regular team meetings and other meetings with the assistance of and coordination from programme managers as required.
- Performs other related duties in accordance with instructions from team members.
Travel and Events Management
- Manage the programme travel and events calendar in liaison with programme staff.
- Works with the travel and events staff to process the internal travel requisition for programme staff before events / travel.
- Working with the travel staff, advise the program team members of visa requirements and assist in compilation of required documents.
- Responsible for formatting, distribution, and filing of trip reports.
- Reconcile travel expenditures for all team members and submits them for authorization and payment.
Workshops and Events
- Liaises with members of other host organisations and the internal travel and events Officer to coordinate logistical arrangements for workshops and events.
- Liaises with the Events and Travel Officer and other outside agencies regarding venue, travel, hotels, and catering services when necessary.
- Works closely with the Communications team to disseminate all internal and external material, including publicity and background documents for local and international SFA Foundation events. Coordinates appropriate mailings or distribution.
- Coordinates registration process and acts as contact person for the applicants.
PERSON SPECIFICATIONS
- Bachelor’s degree in biological sciences, social sciences, Business Administration or its equivalent from a recognised institution.
- At least 1–3 years’ experience supporting programs in non-profit organisations.
- Proven working experience, programme coordination.
HOW TO APPLY
Should you meet the competencies above, please submit your application by clicking the APPLY button below.
THE APPLICATION DEADLINE FRIDAY, 13 JUNE 2025
SFA Foundation has a commitment to safeguarding people and environment and this forms part of our background checks.
