Essentials
- Job Title: Operations & Finance Executive/Assistant
- Location: Remote. Applicants may be based anywhere in the world.
- Employment type: Full time, flexible hours
- Dual Line Management: Chief Development Officer & HR & Finance Consultant
- Application deadline: 26th August 2025*
*The application deadline may be brought forward depending on the level of interest, so we encourage you to apply as early as possible to avoid disappointment.
Context
About the World Federation for Animals
The World Federation for Animals is a global federation of 70+ NGOs working towards the recognition of animal welfare as essential for sustainable development. Our efforts focus on integrating animal welfare into international health, food, and environmental regimes and trade and development finance rules. Established in 2020, this coalition now drives transformational change for animals as a UN-accredited force that harnesses the collective strength of animal protection peers and experts worldwide, and influences global decision-making at the UN and other international institutions. We achieve global impact for animals – together.
The team
The successful candidate will join a small, international team of professional, ambitious, and supportive individuals, as well as colleagues from WFA member organisations, all committed to making a positive, long-lasting difference for animals worldwide. Meet them here.
The role
This is a varied and rewarding role at the heart of our small but ambitious membership-based charity. You’ll be instrumental in tracking and showcasing the impact of our work — helping to gather and communicate the data and stories that prove our progress, celebrate our wins, and inspire others to join our movement. From monitoring and evaluating our performance, to supporting grant reporting and internal learning, your work will help us grow our influence and credibility.
You’ll also play a key role in keeping our operations running smoothly — managing expenses, travel and accommodation, and supporting our Finance and Admin lead on our day-to-day financial processes and bookkeeping.
If you want to work in a purpose-driven organisation, enjoy working across functions, making systems work better, and seeing the tangible results of your contribution, this is the role for you.
Key responsibilities
Monitoring, Evaluation & Impact Reporting
- Support the collection, organisation and analysis of data to track the WFA’s progress and performance.
- Maintain and update monitoring frameworks, KPIs, and reporting tools.
- Assist with preparing narrative and data-driven reports for funders, trustees, and members.
- Coordinate internal impact updates and help surface success stories and lessons learned.
- Contribute to the development and management of tools and systems that improve how we measure and communicate our impact.
Finance & Administration
- Process invoices, receipts, and staff/volunteer expense claims.
- Support the preparation and scheduling of payments for travel, accommodation and operational costs.
- Help maintain accurate financial records and assist with bookkeeping using tools such as Xero or QuickBooks
- Liaise with external accountants or finance consultants as needed.
Operational support
- Contribute to improving internal templates, processes and operational systems.
- Coordinate travel and accommodation bookings for team members attending events or meetings.
- Support event logistics and keep internal administrative records updated.
- Maintain well-organised digital filing systems and support record-keeping for compliance and audit readiness.
Required skills & experience
Essential
- Good organisational skills, attention to detail with strong written and verbal communication
- Comfortable using spreadsheets, simple finance tools, and cloud-based systems
- Experience with Salesforce or similar CRM system
- Some experience with organisational and finance admin or charity bookkeeping and / or supporting monitoring, evaluation and impact reporting.
- Confident working with data and KPIs to support reporting and performance tracking
- Ability to coordinate travel and logistics for teams or events
- A flexible, hands-on attitude and willingness to learn
- Comfortable working across teams and functions in a small, dynamic organisation
- Proficient in standard office software (Google Workspace, Excel, Word, etc.)
Desirable
- Experience working in a charity, membership organisation, or advocacy setting
- Familiarity with funding and grant reporting requirements
- Experience using monitoring frameworks or dashboards
- Interest or knowledge in animal welfare, sustainability, or development sectors
- Confidence in developing or improving internal processes and templates
- Understanding of basic GDPR and financial compliance
About you
- Organised and dependable, with strong attention to detail
- Clear, friendly communicator who enjoys teamwork
- Proactive and comfortable managing time and tasks independently
- Flexible and positive, able to adapt to changing priorities
- Professional and discreet when handling sensitive information
- Motivated by meaningful work and impact
- Enjoys contributing to a small, supportive, hands-on team
Terms of employment
- Salary: The gross salary for this role is $24,000 – $28,00 USD per annum FTE (full time equivalent) dependent on experience. It is a full time role although other arrangements would be considered.
- Right to Work: Applicants must have the legal right to work in their country of residence, as WFA is unable to sponsor visas.
- Language: Fluency in English is required.
- Commitment to WFA Values:
- Altruism
- Inclusion
- Trust
- Impact
- Transformation
For more on WFA’s values, see the Federation’s long-term strategy here.
Benefits
- Remote Working: This is a remote role and applicants may be based anywhere in the world.
- Hours of Work: Full time with flexible hours, aside from a few regular meetings and occasional time-specific commitments.
- Pension: Pension contributions provided in line with statutory requirements in the employee’s country of residence.
- Annual Leave: Generous paid annual leave allowance, pro-rated according to part-time hours and local requirements.
- Training: Opportunities for training and professional development.
Please note:
The above job description is subject to amendment or discussion with the successful applicant before appointment.
As a small team, we will do our best to respond to all applicants, but we may not be able to contact everyone individually. Only shortlisted candidates will be guaranteed a response.
