Indigenous Climate Action (ICA) is looking for someone with passion, who enjoys working on a team, setting precedents, and is committed to true Indigenous Climate Justice to support us in the administration and stewardship of our donor engagement strategies in a REMOTE, long-term,
contract position. ICA has no centralized office and all staff and employees work from various locations across the country.
At ICA we inspire climate action by centering Indigenous nationhood and autonomy as a primary climate solution. ICA provides tools for our communities, promotes sustainable ways of life and uplifts our solutions and voices within the climate crisis. Together we support a world with sovereign and thriving Indigenous Peoples and cultures leading climate justice for all. For more information visit our website.
Position Summary
The Development Coordinator plays a key role in ICA’s Development Team, supporting relational fundraising through strong systems, thoughtful communication, and accessible resources. This role helps steward seed-level donors and contributes to program-aligned fundraising efforts that uplift Indigenous climate leadership.
Core responsibilities include managing ICA’s CRM system, coordinating a small donor portfolio, maintaining and updating fundraising tools, supporting grants and reporting, and coordinating logistics for donor events, workshops, and related initiatives.
This role is ideal for someone detail-oriented, collaborative, and committed to the behind-the-scenes work that sustains strategic, values-aligned donor engagement.
Key Responsibilities:
CRM & Database Management
- Lead the implementation, maintenance, and daily management of ICA’s CRM system for the development team
- Ensure donor records, communications, and gifts are tracked accurately and
- Reconcile donor data with financial records in collaboration with the Finance Team
- Create and manage templates and workflows to streamline development operations
Donor Stewardship
- Serve as the lead contact for a small portfolio of seed donors
- Draft and send gift acknowledgements, and donor correspondence
- Respond to donor inquiries regarding online donations, receipts, and general questions
- Support event coordination, RSVPs, and donor follow-up
- Assist in the preparation and packaging of donor-facing materials
- Support storytelling, recognition, and community engagement efforts that strengthen connections between donors and grassroots leaders or projects
Grants & Reporting Support
- Track deadlines and organize inputs for grant applications and reports
- Maintain the Library of Written Content and digital filing system for grant language
- Prepare background material and coordinate logistics to support the Development Manager in submitting grant proposals
- Assist with reporting requirements by preparing summaries and compiling documentation
Development Toolkit & Programmatic Engagement
- Maintain monthly updates to the Development Toolkit
- Help facilitate Development Toolkit sessions and support cross-pod learning
- Ensure timely RSVPs, reminders, and follow-ups are managed efficiently
- This role may expand to include coordination of new donor education and recognition initiatives as ICA’s development programming evolves
Administrative & Logistical Support
- Manage ICA’s Development email
- Help prepare ICA staff for conference attendance through research, outreach prep, and scheduling support
- Ensure donor-related documents are audit-ready and filed according to policy
- Support team-wide organization and coordination for development meetings, calendar planning, and reporting cycles
- Provide logistical support for donor-facing or community recognition initiatives, including event planning, communications, and documentation
Qualifications + Requirements:
- You secretly (or not-so-secretly) love admin work — organizing folders, updating spreadsheets, and checking things off your to-do list brings you joy. You’re the kind of person who actually enjoys a good data-cleaning session.
- 2+ years of experience in nonprofit fundraising, database management, or similar roles
- Demonstrated experience managing a CRM system (e.g., Keela, Raiser’s Edge, etc.)
- Strong administrative and coordination skills — you’re great at setting priorities, organizing emails, and creating timelines
- Proficient with Google Suite and comfortable learning new tools
- Passionate about ICA’s mission and values
- Must reside in Canada and have a working computer with reliable internet
- Member of an Indigenous community preferred
The position is full time and entails a 30-35 hours work week. However, some travel and evening/ weekend hours may be required. The successful candidate must be willing to be flexible and work hours required to meet ICA expectations. A Criminal Record Check along with Child and Adult Abuse Registry checks may be required conditions of employment. ICA can assist with this process if need be.
COMPENSATION: $55,000 – $68,000 pro-rated. This is a full-time position with benefits related to a year-long contract, with the possibility of extension.
START DATE For Position: September 1, 2025
CLOSING DATE For Applications: Open until position is filled
We thank all applicants for their interest in the position. We will only contact those selected for an interview.
