Description
Reports to: Director of People and Operations
Preferred timezone: GMT + 5.5
Hours: 4 days a week – 32 hours
Contract length: This is a one year contract for maternity leave cover
Start date: 1st December 2025
Closing date: 25th September
About Climate Catalyst
Climate Catalyst is a U.S. based non-profit dedicated to galvanizing the collective power of business, investors, and civil society to influence and accelerate policy change in Asia and Europe. We work to strengthen collaboration and mobilise new actors on pivotal climate challenges to build power and compel political leaders to act at the speed and scale needed to tackle the climate crisis. We do this by:
- Working behind the scenes with stakeholders in Europe and Asia to identify critical climate issues where action to date has been limited and collaboration potential is high.
- Bringing together renowned experts and new entrants to share ideas, and design and deliver creative campaigns that secure decisive changes in national and regional policy to deliver sectoral tipping points and secure significant emissions reductions.
- Advising on strategy, bringing creative communications, advocacy and movement building expertise to build power across the climate community to catalyse action.
We’ve used this model successfully to mobilise the business community in support of the EU Nature Restoration Law, the first legislation for peatlands protection across Europe, and spark action in India that led to commitment from the Ministry of Steel to develop green steel policy.
About The Role
We’re looking for an Executive and Operations Manager with the objective of supporting and streamlining operations throughout Climate Catalyst, maintaining and strengthening our team culture and providing high-level support to leadership. This is a highly collaborative role requiring exceptional organisational skills, attention to detail, and a people-first mindset. The ideal candidate will thrive in a fast-paced environment, balancing structure and creativity while fostering a culture of connection, learning, and operational excellence.
What You Will Do
People + Culture
- Organise, schedule, and run bi-weekly virtual full team meetings across two time zones, working with project leads to build out a relevant agenda in advance. Create and oversee slide decks and store the meeting information, deck and agenda for team access.
- Identify & manage moments for team celebrations and life events: arrange for the full team to sign birthday and celebration cards and distribute, order flowers and other gifts for life events where relevant and organise and run end-of-year celebrations.
- Support operations team on planning and logistics for the full team and regional in-person retreats.
- Manage Team building: Plan, schedule and run team bonding events virtually on a monthly basis and schedule check-in and reflection questions.
- Support the Head of Learning with live and self-paced upskilling support, planning out the calendar, scheduling invites and uploading content to Notion.
- Support Director of People + Operations with annual learning cycle (engagement survey, development reviews, 360 reviews, annual performance reviews)
- Support Director of People + Operations with general HR support, liaison with our PEO, communication to all staff
Operations + Systems
- Recruitment assistance for department heads, upload and manage jobs on Workable, schedule interviews, manage communication with candidates and manage Workable plan
- Manage the systems onboarding and offboarding process, assigning out tasks to managers and ensuring all team members are uploaded or removed from the relevant systems.
- Manage additional CC email accounts
- Manage all softwares and systems across the organisation, managing contracts and subscriptions, negotiating for discounts, scoping replacements and solutions where necessary, ensuring team members have access where needed and troubleshooting any issues that arise
- Be the point of contact for team members to answer any questions and fulfil ad-hoc requests related to people and operations
Executive Assistance
- Support CEO with calendar and schedule management, travel planning, documentation creation and formatting, expense management and budget updates
- Support the LT with scheduling, agenda management and minuting.
Requirements
What You Would Bring
Operational Excellence
- Skills in organisational systems, process management, and multi-timezone coordination
- Strong experience with agenda planning, documentation, and presentation preparation
- Proficiency in managing software, subscriptions and troubleshooting tech issues
- Budget tracking and administrative support with high accuracy
People & Culture
- Knowledge of HR processes: recruitment, performance reviews, employee engagement, and working with PEOs
- Experience in team events, retreats, and building engagement initiatives (virtual & in-person)
- Skills in fostering feedback culture, team building, and staff support
Analytical & Problem-Solving
- Experience with budget management, resource allocation, and survey/data interpretation
- Strong ability to anticipate needs, resolve issues proactively, and make informed decisions
Communication & Collaboration
- Excellent written and verbal communication; skilled at clear, concise documentation
- Experience in agenda prep, minute-taking, and coordinating leadership meetings
- Ability to collaborate across diverse, global teams and build trust
Judgement
- Ability to handle sensitive HR and finance matters with discretion and integrity
- Trusted EA support to senior leadership
Adaptability & Initiative
- Proven ability to step into new roles quickly, manage competing priorities, and work independently
- High level of initiative in improving systems, anticipating needs, and problem-solving
- Proficiency with Notion, Workable, Google Workspace, Slack, Leapsome, Zoom, and similar platforms
Benefits
Compensation + Benefits
- The salary band for this role in the UK is GBP 53,900. Pay is competitive in all hiring regions.
- Benefits include: health insurance, stipends for wellness and phone/wifi, professional development, co-working space coverage, generous pension contribution and more. For more information about working with us at Climate Catalyst, visit our website.
Additional Information
- Our working language is English. Fluency in an additional language is highly valued.
- This position requires travel. We anticipate that you will have at least one international work trip during the contract period.
Diversity at Climate Catalyst
Climate Catalyst aims to design inclusive strategies to meet our objectives. We recognise that the only way to deliver on this is to build a diverse team composed of individuals with varying backgrounds, experiences, and perspectives. We encourage applicants from historically marginalised and currently underrepresented groups in the climate movement to apply.
Equal Employment Opportunities
Climate Catalyst is an equal opportunity employer and complies with all applicable employment opportunity laws prohibiting discrimination. We welcome applications from all qualified candidates regardless of race, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, citizenship status, disability, genetic information, veteran status, or any other basis protected by applicable law.
How to Apply
To apply, please upload a cover letter of no more than one page outlining interest in the role and your CV to this application page.
